CHELTENHAM
OWNER'S CLUB
Rules
- The club shall be called 'The Cheltenham Owners' Club.
- The aims and objects of the club shall be:-
(a) to hold an annual rally to be known as 'Cheltenham Weekend' and such other rallies and social functions as the members may determine: thereby
(b) to enable the owners of Cheltenham caravans to meet and get know one another so they may exchange ideas and experiences
(c) to encourage pride of ownership
(d) to encourage the highest standard of touring caravanning
(e) to observe the Caravan Code.
- Full membership shall be open
only to owners of caravans manufactured by the Cheltenham Caravan
Company and
jointly their spouses or their partners. Membership shall cease in the event of
the member changing to another make of caravan. In such an event
no part of the annual subscription shall be refunded.
- Associate membership shall be open only to persons who were
currently full members when they ceased to own a caravan. Such
members may continue to display the Club's insignia and sthey and
their spouses or partners shall be
entitled to attend functions arranged for members. They shall
receive the Newsletter and all other literature distributed to full
members, but they may not vote at the meetings of the club.
- Full members shall each pay such annual
subscription as shall be fixed by the members, on the advice of the
Honorary Treasurer, at the Annual General Meeting. Associate
Members shall pay half such annual subscription. Such
subscriptions shall entitle the owner (or past owner) and his or her
spouse or partner, to membership.
- The Management Committee shall have the absolute right to refuse
membership to any applicant without being required to give any reason
for such action.
- By making an application for
membership the person concerned is deemed to have given his or her
consent to the 'processing' of the information given in their
application for membership (i.e. their personal Data) in accordance
with The Data Protection Act 1998. The Club is exempt from the
notification regulations required by the Act.
Such personal data will not be disclosed in respect of any member who has not given specific permission for such disclosure, in writing, to the Honorary Secretary ( with the exception of computer maintenance organisations when this is necessary in order to repair the equipment or computer programmes)
- The Officers at the Club shall be:-
Chairman
Vice Chairman
Honorary Treasurer
Honorary Secretary
These officers shall be elected from the full members of the Club and shall retire annually at the Annual General Meeting. Such retiring officers may be re-elected except that the Chairman and the Vice Chairman shall not hold such offices for more than two consectutive years.
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The members may, at their discretion, elect a member to be an Honorary Member in recognition of having given, over the years, outstanding service to the club.
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The Club shall be managed by a Committee - 'The Management Committee' consisting of:-
The Chairman, The Vice Chairman, The Honorary Treasurer, The Honorary Secretary, and six other full members - three of such members shall be elected at each Annual General Meeting to serve for a period of two years and shall not be eligible for re-election to the same office for a period of one year following their term of office.
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Nominations for Officers and Committee, together with the signatures of the Proposer and Seconder and the niminee's signed acceptance of the nomination, shall be posted on the notice board at the 'Cheltenham Weekend' at least twenty four hours before the Annual General Meeting.
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Voting shall be by a show of hands or by ballot - as may be decided by the Chairman. The Chairman's decision as to the result of such voting shall be final.
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The Annual General Meeting of the Club shall be held during the 'Cheltenham Weekend' to: receive reports from the Chairman and the Honorary Treasurer; elect the Management Committee and Honorary Auditor; and carry out such other necessary business as the Chairman may permit.
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A Special General Meeting of full members may be called by the Honorary Secretary either at the request of the Management Committee or following receipt of a written request, stating the reason therefor, signed by not less than twelve full members. Not less than four weeks written notice to all full members shall be given of such a meeting. Only the business for which the meeting was called shall be discussed at such meeting.
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The Management Committee shall have the right to deal with any matter not covered by these Rules.
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These Rules shall be altered or amended only by a Special General Meeting called for that purpose.
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The accounts of the Club shall be made up to the 31 December annually and audited by the Honorary Auditor prior to presentation by the Honorary Treasurer at the Annual General Meeting.
June 2002